Incentive Program Development

Vanguard maintains long-standing relationships with the world’s best-known hotels and resorts, cruise lines and destination management companies. This allows us to provide up-to-the-minute knowledge of the best components for your incentive travel program. Our years of experience allow us to buy more advantageously on your behalf than you could on your own, negotiating special features and inclusions that you may not think of.

 

Our programs can be designed to meet a variety of needs:

• Full-service group incentive travel programs
• Top level "President´s Club" type awards
• National and regional sales meetings
• Corporate "New Product" presentations
• Board of Directors gatherings

 

To meet your company’s goals, our planning staff will examine the following areas to ensure the development of a successful performance improvement program.

• Complete situation analysis
• Audience demographics analysis
• Promotional strategies review
• Appropriate communications tactics
• Awards and recognition recommendations
• Administrative tracking/support needs
• Program performance evaluations
• Post-program debriefing and analysis

 

 

Creative Program Communications

Your Vanguard communications team will create or advise in the creation of clear, compelling, cutting-edge communication tools oriented to the participant’s home as well as place of work. These include:

• Program concepts and theme logos
• Program or destination related print promotion
• Electronic communications
• Email performance statements
• Email program updates
• Web site development
• Online program enrollment
• Reinforcement of product and/or service training

 

Program Delivery

At Vanguard, our goal is to deliver an incentive program that will “wow” your participants, making them truly feel the recognition they have earned. Our travel professionals will provide expert planning and program operation that will leave you free to interact with your group, confident that everything is running smoothly behind the scenes.

 

We employ only the most experienced and dedicated on-site management personnel. All of Vanguard Incentives travel staff are industry professionals who represent the level of expertise and dedication necessary to deliver a top quality incentive experience.

 

Attention and Support

Vanguard’s approach to working with customers is based on our belief that you deserve consistency of service and attentive communication. We provide a single point of contact to ensure reliability and continuity in every stage of your program; keeping you informed and in touch with program details, while seeking to minimize the planning burden for you and your staff. From the initial stages of our partnership, all the way through to program wrap-up, we demonstrate our commitment to your total satisfaction.

 

Incentive Travel Services

In addition to the complete management of your incentive travel program, we are also happy to provide supplemental support to your internal event-planning staff. Our complete menu of incentive travel services includes the following:

• Agenda and itinerary development
• Site selection
• Air and ground transportation management
• Hotel negotiations and contract management
• Online participant registration and database management
• Airline reservations and ticketing
• Creative travel program content and development
• Event theme planning
• Function planning
• Tour suggestions and development
• Destination specific special events
• Corporate Social Responsibility opportunities
• On-site travel program management
• Audio visual and stage production development
• Guest speakers and entertainment

 

Schedule a consultation to learn how Vanguard’s incentive travel services can help you meet your business objectives.
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